All contracts in which funds are not being encumbered that require review and approval by the Department of Contract Administration must be submitted on a Contract Request Form through the Contract Portal in AggieBuy. Currently the Contract Request Form does not fully integrate with FAMIS and therefore cannot trigger an encumbrance. If you wish to encumber the funds related to a contract you must submit an AggieBuy requisition instead.
A graphic representing the process to request a contract to be reviewed and approved through the AggieBuy Contract Portal is as follows:
Quick Reference Guides
The Quick Reference Guides (QRGs) linked below will provide information on how to submit a Contract Request as well as tips on how to navigate the Contract Portal in AggieBuy.
- How to Create a Contract Request
- How to Search for a Contract Request
- How to Search for a Contract
- How to Approve a Contract Request
- How to Set the Contract Request Approval Page as your Home Page
- How to Assign your Approver Role
- How to Set Notification Preferences
- How to Locate an Active Vendor/Second Party in AggieBuy
- Instructions for Determining Contract Status
Approval Role Forms
The User Access Request Form must be completed when users need to be added to ANY approval role in the Contract Request workflow for a specific department. The FD-DSA Delegation of Signature Authority Form must ALSO be completed if a user is requesting a Department Head, Dean, Unit Director, or VP approval role.