The Texas A&M University System
Texas A&M University
Hotel/Facility Use Addendums
- Hotel Contract Addendum (updated November 2023)
- Facility Use Addendum (updated January 2023)
- TopGolf Addendum (updated December 2024)
The Hotel Contract Addendum may be used when a member needs hotel accommodation and will be using the hotel’s standard contract and/or purchase order form. The Hotel Contract Addendum is not a Facility Use Addendum, which may be used when a member is granted a license by a third party to use space in the State of Texas. If the Hotel accepts the Hotel Contract Addendum WITHOUT ANY CHANGES, then the Department Head or higher may sign the agreement and Contract Administration does not need to review. If the Facility accepts the Facility Use Addendum WITHOUT ANY CHANGES, then the Department Head or higher may sign the agreement and Contract Administration does not need to review. These are regardless of the dollar amount.
The TopGolf Addendum has been reviewed and approved by both the Office of General Counsel and TopGolf legal. It may be used for any event or reservation at TopGolf. Attach a signed reservation and addendum to the requisition in AggieBuy or expense report in Concur when processing the order for payment.
If the Hotel or Facility does not accept the respective contract or addendum or request changes, the contract will need to be submitted through AggieBuy for review. If you do have to submit a contract addendum for our review, we suggest you have the hotel/facility redline or mark on the contract addendum the exact language they do not want to agree to. This will help expedite the review process.
Regardless of whether the addendum is accepted or not, the proper procurement and payment process must be followed in accordance with Texas A&M Purchasing Procedures and Disbursement Guidelines.