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The Texas A&M University System

Texas A&M University

Contracts That Do Not Require Review by Contract Administration

Per University Rule 25.07.99.M1 (see Section 1.3), a Department Head or someone with a higher title may execute the contract types listed below without review by Contract Administration, provided that the department uses the current A&M System Office of General Counsel approved template linked here WITHOUT ANY CHANGES. Unless specified, there is no contract value threshold on this exemption.

Bookings or events over $25,000 that are not Exempt Purchases (Section 5.7 of the Purchasing Procedures) or without a Master Order in place must still route through Procurement Services on a requisition as competitive bids may still be required.

  • Catering Agreement (together with Catering Addendum, updated Sep 2025)
    Contracts for a vendor to provide food and/or beverages for Texas A&M events on- or off-campus.
  • Facility Use Agreement (together with Facility Use Addendum, updated Dec 2024)
    Contracts for the use of a vendor’s facility in Texas for an event such as a conference, meeting, or reception. Rental of equipment such as tents does not fall under this agreement type.
  • Hotel Contract (together with Hotel Contract Addendum updated Nov 2023)
    Contracts issued by a hotel for accommodations. You may see them titled as, but not limited to, Agreement, Confirmation Agreement, Group Sales Agreement, Group Sales Event Agreement, Letter of Agreement, or Room Blocking Agreement.
  • Lecture/Seminar Speaker Agreement with a value up to $25,000 (Lecture/Speaker Template, updated Sep 2025))
    Contracts for a guest lecture, presenter, or speaker.
  • Supervisor Agreement (Supervisor Agreement Template, updated Nov 2025)
    Contracts for a third party to provide supervision and evaluations of Texas A&M students completing an internship, practicum or rotation.

  • TopGolf Events Agreement (together with TopGolf Addendum, updated Dec 2024)
    The TopGolf Addendum has been reviewed and approved by both the A&M System Office of General Counsel and TopGolf legal. It may be used for any event or reservation at TopGolf. Attach a signed reservation and addendum to the requisition in AggieBuy or expense report in Concur when processing the order for payment.

Important Notes:

  • The use of a Texas A&M Addendum in connection with a vendor contract does not override a vendor’s minimum usage fees or cancellation fees. Please review the vendor’s terms and conditions before signing.

  • These templates may only be used by Texas A&M departments and units engaged in university business. Texas A&M student organizations may not use these templates as they are not authorized to execute contracts as Texas A&M or to financially/legally obligate Texas A&M. Student organizations should refer to their resources at https://studentactivities.tamu.edu/forms.

  • No changes to these templates are permitted outside of the fillable cells. If a vendor does not agree to any language or request edits outside of those cells, the contract will need to be submitted to Contract Administration for formal review (via a requisition or contract request form). Likewise, a vendor may not add language in the fillable cells or elsewhere to override the terms and conditions of the agreement. Once the template is materially altered, a department is no longer authorized to sign without review by Contract Administration.

  • As templates are periodically updated, we advise that departments use a fresh template from the website each time the template is needed. Departments that execute a contract using an outdated template put themselves at risk and not having the full protection of the University.
Refer to our Frequently Asked Questions for additional information and resources.